Learning Together, Friends Forever. 同窗四季，挚友一生

 

*If you would like to have a translated version of this message, please click on the Google Translate tab at the top.

 

In this message…

 

  • School Conferences
  • Forms required to Complete
  • Forms to Complete if Appropriate and Applicable
  • Optional Actions
  • Important Information to Read for Your Awareness

 

Dear Parents / Guardians,

This email contains many links regarding forms needing to be completed to start the school year. Please use this message to give you direct links to the forms whether they need to be completed online, or printed, signed, and returned to the school. There are detailed explanations throughout this email of each form. At the bottom of the email is a summary of all required, and optional forms. Thank you for taking the time to complete all forms by September 16, 2024.

 

School Conferences

-        Save the dates September 26/27

-        More information to come in next week’s Principal’s Message


CBE and School Forms

It is that time of year to complete/update various online forms through SchoolEngage on your MyCBE account. Throughout this week, all families should have received an email from the Calgary Board of Education part of which you will see again below in addition to our school specific forms that support a collaborative, safe and welcoming environment for our students, staff and parents. These forms are linked/attached below. Some of these forms are required, some are optional dependant on student need, and some are just for your information. We ask all forms to be completed no later than Monday, September 16th, 2024. We ask that the forms not directly completed online through SchoolEngage be printed, completed and returned to your child’s homeroom teacher by the same date. 

 

Forms Required to Complete

1.     CBE Online Forms

Each year, schools have a variety of forms that parents / legal guardians are required to complete or review and update, some of which are paper and others online. In CBE, the forms in an online format in SchoolEngage are:

  • Demographic Verification - 2024-25 – This form includes your child’s personal information as well as parent / legal guardian contact information.
  • Citizenship Information Update - 2024-25 – This form becomes available if you change your child’s citizenship information on the Demographic Verification form.
  • Annual Authorization - 2024-25 – Combines the following forms:
    • School District Use of Personal Information - explains how CBE uses personal information in providing education services.
    • Consent for CBE Use of Student Information – provides an option to grant / not grant consent for additional use of student information by school/district and third parties.
    • Consent for Use of Student Information by News Media and Outside Groups (Third Party) - provides an option to grant / not grant consent for additional use of student information by outside groups and third parties

SchoolEngage is one of the applications found in your MyCBE account. This is the same account that you use to pay fees, view academic information, book school conferences, etc.

If you do not have a MyCBE account, on the MyCBE page click on “Create a MyCBE Account”. For online help refer, to MyCBE - Creating an Account (includes instructions and a video).

To complete these forms:

1 | sign in to your MyCBE account

2 | click on the SchoolEngage icon

3 | select the form

4 | complete or review and update the form

5 | click on Submit to send the form electronically to the school

6 | repeat steps 3-5 for each form

 

Please submit the Demographic Verification and Annual Authorization forms in SchoolEngage for your child by Monday, September 16. These forms are mandatory every year for Alberta Education to confirm student funding. Thank you for completing them.

 

If you have any other students with the Calgary Board of Education, you may proceed with completing their forms too.

 

2.     Marion Carson School Digital Forms

Admirable Use Policy

-        This form is required to be printed, signed and returned by Parents/Guardians and by each student in connection to technology use.

 

Marion Carson Digital Family Handbook 2024-25

-        Read through with your child

-        Print, sign and return last page only (parent/guardian and student)

 

3.     Forms to Complete if Appropriate and Applicable

 

Student Health Plan: Student-Health-Plan Marion Carson 2024-2025.pdf  

Please complete if applicable if your child has: 

  • A physical or medical condition may affect the student’s attendance at school; and/or 
  • Medication that is to be taken at school; and/or 
  • A Student Health Plan that was in place for the 2024-2025 school year or if there is a change in the student’s health concern or school registration during the current school year. 
  • If it is required that you complete a Student Health Plan, we strongly encourage you to return these forms IMMEDIATELY. 
  • Please note: all medication is kept in the office for student safety. Please contact the office should your child require the medication on their person. No medication is to be kept in backpacks. 

Noon Supervision and Transportation Registration 

  • Registration for both Noon Supervision and Transportation is completed online through your MyCBE Account. 
  • Please register for Noon Supervision if you have not already done so and if your child stays at school during lunch. We also offer a $5 drop-in supervision fee for lunchroom for students who typically go home for lunch (see agenda insert for more information). 
  • Please register for transportation if your child is eligible and you plan on having them take the bus. 
  • Instructions are available on the CBE website Support Page Services Registration (only those students who are registered for Noon Supervision and/or Transportation are eligible to attend Noon Supervision and/or Transportation services as applicable). 

 

Financial Assistance:

-        Families who require financial assistance can apply through their MyCBE/PowerSchool account. Waiver information is available on the CBE website or contact the school office. 

 

4.     Optional, Recommended Actions

Subscribe to School Messenger

  • Due to Canada’s Anti-Spam Legislation (CASL), you need to subscribe online if you want to receive email or text messages on “commercial” school topics such as picture days, student fees, field trip costs, fun lunches and more. 
  • If you do not subscribe, you will not receive these messages, but you will receive emails on non-commercial topics such as absence and emergency notifications. 
  • We recommend you subscribe to both emails and texts 
  • To subscribe: 
    • Emails: www.cbe.ab.ca/subscribe 
    • Texts: text the word YES to the six-digit number 978338 (your cell number must be on file with the school) 

 

*How do I know if I’m signed up to receive commercial messages from School Messenger?

·       To know if you are receiving all messages including commercial messages, please look to see if you received the School Messenger message titled “Message Sent on Behalf of School Council and Parent Association (MCPA) sent this past Wednesday September 4, at 10am. This message was sent only to people signed up to receive commercial messages.

 

Volunteering

Volunteer Security Clearance Process

For the 2024-25 school year, the CBE has a solution to have the full cost of the online application covered by a voucher. ​

Step 1: Register as a volun​teer at with school where you plan on volunteering through MyCBE by clicking on the Online Forms and School Registration tab and completing the Volunteer Registration 2024-25 form. You can also submit an application through the school office.

School administrators will verify your identity and register you in the CBE volunteer database. The school office will email you with a letter enabling you to obtain a police information check from the Calgary Police Service (CPS).

Step 2: Visit the CPS online system, electronic Police Information Check (ePIC), to obtain your police check using your CBE volunteer letter.

Volunteers should wait to submit their request until they receive an email from Calgary Police Service – Record Check inviting them to apply for their Police Information Check with VS for Volunteer. This will ensure the voucher is ready to be redeemed by the volunteer (voucher costs are covered for online applications only).

Step 3: Once you receive​​ your clearance document from CPS you will need to share it with the school. This can be done through School Engage, in-person or by email.

 

Annual Volunteer Registration

Each school year you must complete the CBE volunteer registration form. By completing the form, you agree to abide by the conditions that protect the safety, confidentiality and working environment of our schools. You also make a signed declaration with regard to criminal charges.

 

Please visit the CBE website’s volunteering webpage for more detailed information.

 

5.     Important Information to Read for Your Awareness

 

Walking Distance Field Trips: 

-        Walking Distance Field Trips 2024-2025.pdf  

 

School Website: 

-        Marion Carson School website is an excellent source of information. Please check it regularly for news, upcoming events, and to refer back to past Principal’s Messages. 

 

Summary of All Forms

 

Required Forms Summary:

In School Engage through your MyCBE Account:

  • Demographic Verification - 2023-24
  • Citizenship Information Update - 2023-24
  • Annual Authorization - 2023-24 

To be printed, signed and returned:

Optional Forms (if applicable):

To be printed, signed and returned:

Online Through your MyCBE Account

  • Noon Supervision and Transportation Registration
  • Financial Assistance Waiver information 

Optional, Recommended Actions:

Information to Read:

 

Thank you for your cooperation in completing the necessary forms, and returning them to your child’s homeroom teacher in a timely manner, and for considering the optional actions. We are happy to assist you via telephone or email. You can reach the office at 403-777-6050 Ext 0 or MarionCarson@cbe.ab.ca with any questions.

 

 

Sincerely,

Mr. Dustin Turner

Principal, Marion Carson School

 

Important Dates:

Sept. 17: Mid-Autumn Festival

Sept. 18: School Council and Parent Association Meeting (6:30pm)

Sept: 18: Class/Individual Photos (K-6)

Sept: 19: Class/Individual Photos (MB Kindergarten Tu/Th Group)

Sept. 20: Terry Fox Run

Sept. 21: School Conferences Booking System opens in your MyCBE Account at 10am

Sept. 26: Orange Shirt Day

Sept. 26: School Conferences Booking System closes at 12pm noon.

Sept. 26: Parent-Student-Teacher Conferences (evening)

Sept. 27: Parent-Student-Teacher Conferences (day) – no school for students

Sept. 30: No school for students – National Day for Truth and Reconciliation